Some companies don’t meet enough while others meet too much. Others meet an appropriate amount but don’t have a defined set of rules to make sure the time is well spent and effective. Now you do!
Should we meet at all?
- Info Pushed AT People = Don’t Meet = Memo!
- Reason: IDS: Identify/Discuss/Solve (EOS Traction)
- Need: Agenda, Shared Ahead, Meeting Leader, Notes
- Notes: Decisions, Deliverables, Due Dates, Assignments
People:
- Exec’s Speak Last & Little!
- As few people as possible (Fed by 2 Pizzas = 8 People)
- No Contribution = Inform Only = Send Meeting Notes
- Attendee(s) more productive elsewhere? Dismiss them!
The Parking Lot:
- Stick to the agenda!
- Anyone Drifts: Any attendee says “Parking Lot”
- Keep Track: Use a Word Doc/List
- Time at End = Yes: Address it; No: Schedule New Meeting
For Regularly Scheduled Meetings:
- IDS: Identify/Discuss/Solve (EOS Traction)
- Agenda: Same for the given meeting
- Timing: Start & End On-Time
- When: Same Day & Time
For a One-Off Meeting:
- IDS: Identify/Discuss/Solve (EOS Traction)
- Agenda: Create & Share (Ahead of Meeting)
- Timing: Start & End On-Time
Frequency:
- Weekly/Bi-Weekly/Monthly/Quarterly?
- Skipping: How far out of sync will you be?
- Times are Good: Shorter/Less Frequent
- Times are Bad: Longer/More Frequent
- As often as needed to solve problems!
Grade Them:
- Each Attendee: Score from 1-10 (Feedback if Needed)
Helpful Resources:
• HBR • NY Times • Slack • Forbes • Soapbox • EOS L10 •
